Allowances and expense claims
If you have incurred costs for your work, you may be entitled to reimbursement. For example material costs, but also travel costs for commuting and business trips. We’ve listed all the possibilities below.
Expense claims
Have you incurred material costs for your work? In certain cases, you may be entitled to reimbursement.
- Log on to Remote Workplace.
- Choose SAP Self Service.
- Submit your claim as soon as possible but no more than three months after the end of the calendar year.
- Ensure that you have an electronic copy of your proof or purchase, for instance an original receipt, before you submit your claim.
- Your activity holder and budget holder must approve your claim.
You will receive a fixed allowance to cover your commuting expenses. You can also take advantage of a fiscal benefit in addition to the commuting allowance. The commuting allowance consists of
- Commuting allowance
You are entitled to an allowance for your commuting expenses. The amount of your commuting allowance depends on your means of transport and the number of kilometres. The costs of travelling by public transport will be reimbursed in full. If you use your own means of transport, you are eligible for an allowance if a single journey is more than 10 kilometres (and no more than 45 kilometres). You will therefore be reimbursed 35 kilometres per single journey. The allowance is based on the commuting days you enter in Shuttel. - Offsetting your commuting expenses in the Terms of Employment Individual Choices Model
You can apply for a supplementary kilometre allowance via the Terms of Employment Individual Choices Model. This kilometre allowance will also be based on the commuting days you enter in Shuttel.
Do you cycle to work or to and from a bus or train station or carpool location? Then you can offset the costs of purchasing a bicycle, insurance and maintenance against your gross salary, end-of-year bonus or holiday allowance.
If you travel in the Netherlands or abroad on University business, you are entitled to a travel and subsistence allowance.
If you work for the University but are not an employee, you can still submit a claim for certain expenses. Do this by filling in an electronic claim form. Attach proof of purchase for everything that you wish to have reimbursed. Remember to scan your receipts beforehand. The activity holder and budget holder of the department for which you work must approve your claim.