Universiteit Leiden

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Writing guidelines

For more writing guidelines, please go to the translation guide for guidelines for English texts and translations.

Salutation

Use a gender-neutral form of address whenever possible. For official announcements and communications, automated messages, forms and policy documents, the following applies:

  • Respect people’s preferences in address. If necessary, ask people for their preferences.
  • For automated communications, choose a neutral form of address.
  • Use gender-neutral salutations and forms of address in communication to groups (Dear visitor, Dear colleagues).
  • Use gender-neutral job titles.
  • Only ask for people’s former gender (e.g. in forms) when truly necessary.
Gender-neutral alternatives to gendered forms of address
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