Payments to research participants
You can find information about making payments to research participants on this page.
Payments to research participants within Europe
Participants are used in various scientific researches. These participants receive a fee for this participation. There a three categories of participants:
- Anonymous: option may only be applied if anonymity is required based on the research plan.
- Pseudonymous/non-anonymous: an participation fee up to a maximum of 50 euros.
- Pseudonymous/non-anonymous: an participation fee higher than 50 euros.
You can make payments to research participants from SEPA countries (within Europe) via a bank transfer, a gift ,VVV gift card or in cash (cash is only possible with anonymous participants).
Go to the Service portal on the staff site and click on “My payment requests”. To arrange payment, you need the full name, address, town/city, IBAN, of the research participant.
If the payment to the participant is higher than 50 euros, the following information must also be requested: the citizen service number (BSN) and the date of birth.
You can claim costs you have paid in advance via “Travel and expenses” via Self Service. Enter the full name of the research participant and upload your proof of payment as an attachment.
You can order a VVV gift card via “My payment requests” via the Service portal. To arrange payment, you need the full name of the research participant.
If the payment to the participant is higher than 50 euros, the following information must also be requested: address, town/city, Citizen Service Number (BSN) and date of birth.
Important to bear in mind when making a payment
For participants either living in the Netherlands or outside of the Netherlands applies that if they recieve more than 50 euros from Leiden University, with a maximum of 180 euros per month (this can be from different researches), then we must announce this to the tax authorities. You should inform the research participant of this in advance.. Leiden University does not send out additional notices.
Payment to research participants outside Europe
You can make payments to research participants from NON-SEPA countries (outside Europe) by bank transfer or in the form of a gift.
You can arrange a bank transfer for research participants outside Europe using the PNIL Form (Personnel not in employment). To arrange payment, you need the full name, address, town/city and IBAN of the research participant.
You can claim costs you have paid in advance via “Travel and expenses” via Self Service. You enter the full name of the research participant and upload your proof of payment as an attachment.
Important to bear in mind when making a payment
Extra transaction costs are always charged to the university for payments to NON-SEPA countries. This starts at 4.50 euros per payment and can be higher. It is also necessary to provide additional bank details to complete the payment. Payments of less than 10 euros outside Europe will not be transacted.
Help with payments to research participants
You can use the decision tree to learn quickly and simply which payments are possible for research participants , how you can apply for a payment to a research participant and which system or portal you need to use to make the application.
Any questions?
If you have any questions after reading this information, please contact the Service Point Financial via the helpdesk portal.