Data management refers to creating, saving, updating, making available, archiving and long-term storage of research data. The final goal of this process is often defined in terms of the FAIR principles: 'Findable, Accessible, Interoperable and Re-usable'.

Estimate the amount of data you have created and what will be added?

Start thinking in advance about the selection for long-term preservation.

Data management refers to creating, saving, updating, making available, archiving and long-term storage of research data. The final goal of this process is often defined in terms of the FAIR principles: 'Findable, Accessible, Interoperable and Re-usable'.

Slowly but surely Open Science is becoming a standard in scholarly research, making it more open, collaborative, transparent, and after all FAIR, from its planning stages to publishing and re-use of data.

If you handle personal data, there are a number of legal grounds on which this can be done. One example involves obtaining consent from the person in question, also known as 'informed consent'. This informed consent must adhere to several requirements.

The protection of data is the responsibility of all of us. The university observes a privacy policy for the purpose of protecting personal data as effectively as possible. An overview of the procedures can be found below.

Think of a clear and consistent directory structure.

Imagine you’ve accidentally sent a CV to the wrong email address or left your laptop on the train; a momentary lapse of concentration can result in a data breach or security incident. By responding quickly, we can limit the damage and consequences for privacy: both your own and the university’s. You…

Standard software is provided through the Software Centre.

Security

Teachers work with sensitive information on a daily basis: student data, exam information and communication about education, for example. It’s essential to process this information securely and to protect yourself and your students against digital risks, such as phishing, unauthorised access and other…

ICT plays an important role in scientific research. With the help of ICT it is easier to collect, manage, analyse and share complex research data.

Curious to find out how you can contribute to a safe working environment? Then keep reading to discover our tips for working securely. They will help you to work more safely in specific situations. This section contains tools and tips to promote safe working habits in specific situations.

Data management refers to creating, saving, updating, making available, archiving and long-term storage of research data. The final goal of this process is often defined in terms of the FAIR principles: 'Findable, Accessible, Interoperable and Re-usable'.

Sharing data and documents with colleagues or other organisations can be useful, but it can also entail various risks. You should therefore think carefully before sharing anything, and always ask if you’re not sure whether sharing is permitted.

Keep in mind a fellow researcher: someone who knows your area of expertise, but not necessarily as well as you do. Are your files understandable as they are, or do they need cleaning enhancement? Keep the right balance: make sure the metadata is sufficient for reuse, but do not get carried away and…

Create an inventory of all the people/roles (potentially) involved in the research project, including their roles and responsibilities (concerning the research data), as well as how they relate to the university.

Qualtrics survey software allows you to create online questionnaires for your research. It provides various question types, branch logic and the possibility to export results to statistical software, such as SPSS.

The Privacy Service Point is responsible for the application of and compliance with privacy legislation.

Jildau Bouwman has been named as professor by special appointment of the chair ‘Remote Health Monitoring’ at Leiden University. The systems biologist and TNO Digital Health Innovation figurehead will investigate how digital solutions can contribute to better healthcare at home. ‘Home care is often more…

Complete open access may not be possible because of various reasons: research ethics, privacy legislation, intellectual property, continuing research. The Easy archive at KNAW/DANS provides various access levels to deal with these issues.

There are regulatory policies and recommendations in place, which you should comply with and take into consideration during your research.

Taking care of storing your data and making timely backups is a crucial step of good research data management practices because it is not possible to archive something that has been lost.

Guidelines, rules and other important information for PhD candidates are described in detail in various documents.

If you need to create online forms, you can do this using Formdesk. This tool can be used for registrations for events and for asking for feedback.

We are a multidisciplinary network that advises and guides FSW researchers at every stage of their research journey.

The Ethics Committee gives binding advice on ethical issues in research. This may be the case when you handle sensitive data. But also in other cases, like handling human remains, the Ethics Committee may require you to take steps to protect your data, which will implicate Research Data Management.

Want to edit video, photo and audio material with Adobe Creative Cloud apps? You can do so on the computers in editing room 1A45.

Using secure tools ensures that information and personal data are well protected. ‘Tools’ refers to software that can help you perform your work efficiently, such as email software or a file-sharing system. To quickly see whether a specific tool is permitted, check the tool picker!

In Maileon, you have the role of editor, but there are other types of users with different permissions.

For people to reuse your data, the file formats you publish them in must be “open” as well.

Data management refers to creating, saving, updating, making available, archiving and long-term storage of research data. The final goal of this process is often defined in terms of the FAIR principles: 'Findable, Accessible, Interoperable and Re-usable'.

Seminar series

The integrity and reliability of academic research are of fundamental importance to the University. All parties, both within and outside the University, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.

Leiden University has high-quality research facilities and laboratories for education and research.

As you are a new Leiden University staff member, a number of things must happen before we can draw up your contract and activate your ULCN account. This is also the case if you are affiliated with the university as external staff, for example if you were hired as a freelancer.

Training

If you need a mobile telephone or a mobile subscription or data-only subscription, can apply for it via the helpdesk portal. You can also contact the helpdesk portal if you need to change or cancel a mobile or data-only subscription.

Whether you’re a student, staff member or external service provider, it’s important that you feel safe at Leiden University. A range of measures are in place to assure safety and security in all the university’s buildings and grounds.

Our Research Funding Community continuously gathers intelligence that helps with preparing proposals efficiently and to give them the necessary competitive edge. All grant advisors are happy to share this information, and to guide you throughout the process. For quick reference, this page summarises…

Answers to the most common questions about Maileon

Did you forget your password and do you want to request a new one? Do you want to modify storage for a workgroup, including access rights? Or do you want to submit another request for our ICT services or products? Please use the forms below.