Within the programme, a network has been set up to support researchers in Leiden. For this purpose, university-wide research support communities have been set up, which, together with the (virtual) Research Support Offices at the faculties and institutes and the central expertise units, constitute the Leiden Research Support Network. 

The introduction of the Leiden Research Support Network marks a significant change in the way we provide research support within our university. The Leiden Research Support Network is the university’s research support network that assists Leiden researchers in all aspects of research. Within the network, research support staff from different domains share their knowledge and experience in communities and work together to address researchers’ complex questions. There are communities of grant advisers, project controllers, research project managers, ethics committee secretaries, knowledge transfer advisers and data stewards. Each community has its own community manager. Read more about the network and communities here.

Vertical: communities of research support professionals working within a domain.
Horizontal: multidisciplinary collaboration of research support professionals.

Over the past few years, various bimonthly meetings, workshops and training sessions have been organised for and by research support professionals. For example, research support staff from the Leiden Research Support Network visited the faculties to see how they have organised their support, and during workshops and training sessions they worked on their professional and personal development. The Leiden Research Support Conference takes place every year: this is a day dedicated to getting to know each other (even better) and learning from each other. In addition to network-wide activities, workshops and knowledge-sharing sessions are also organised within the communities. You will find an overview of these activities on this page. In the network’s knowledge base you can find an overview of events planned for the coming period. 

To facilitate efficient collaboration, a digital collaboration environment has been developed in MS Teams and a knowledge base has been set up in MS SharePoint. All research support staff in the Leiden Research Support Network have access to this online environment. This environment facilitates communication both within and across support domains. Each community has its own channel, where ongoing work is regularly coordinated, knowledge is shared and developments in the field are discussed. News and events from external partners are also shared here so that support staff can keep up to date with the latest developments. 

One of the major changes introduced within the programme is that first-line contact persons for researchers are now located at institute or faculty level. It is vital here that they cooperate effectively with the second line. (Virtual) Research Support Offices bring together colleagues from different domains within a faculty or institute to support researchers. This change is being implemented gradually and at different speeds. Many institutes and faculties have already adopted this approach or are in the process of doing so. 

As part of the programme, the Research Support Portal has been developed as a tool to help researchers find information on preparing, carrying out and completing externally funded research projects. This portal is geared towards the needs of researchers. It contains valuable information for every stage of the research process, from the beginning to the very end. For example, there are tips on how to find funding, informationation on ethical considerations in research, data management and intellectual property. 

Demand for support in applying for research funding is on the rise. This is partly due to external developments at research funders that are making the application process more complex. Researchers are under greater pressure due to increasing demand to obtain funding, more extensive pre-conditions and changing policy objectives. The LRS programme has focused on improving support by developing expertise, new working methods and adding capacity. This has enabled steps to be taken to support grant applications more effectively from within the Research Funding community. Some of the benefits of the programme are highlighted below. 

The Research Funding Community is crucial to the development of funding opportunities. This is a network of grant advisers consisting of first-line (grant advisers at the faculties and institutes) and second-line (the SAZ grant development team) research support staff who provide advice and guidance on research applications. In addition to having its own dedicated channel in the network’s Teams environment, the community has set up a knowledge base where research support staff and researchers can find relevant materials and information on research support, news and events. For more information about the Research Funding community, please contact community manager Anke Klerkx. 
 

One of the most significant changes that has been introduced is that the first point of contact for grant advice is now the first line. The first line therefore plays a key role as the first point of contact for researchers and is based at the institute or faculty. Effective cooperation between the first and second lines within the Research Funding Community is critical to providing the best possible support to researchers. 

Another benefit is that workflows have been established to support the application process. These provide a clear picture of the different process steps per grant and the complexity of some applications. It is now also much easier to see which support staff are involved in which steps. 

We have increased our capacity for and commitment to supporting collaborative projects and developing new expertise, in both managing the application process and facilitating networking and consortium development. In the pilot for integrated support for interdisciplinary collaborative projects, additional staffing was made available for hands-on support in preparing complex funding applications for interdisciplinary collaborative projects with societal partners (specifically NWA-ORC, Horizon Europe and Gravity). 

The requirements and rules set by legislators, regulators and funders are becoming more stringent and complex. Researchers and support staff face increasing workloads. Within the programme, efforts have been made to improve support for the financial project management of externally funded research projects.  

The programme has worked to strengthen the support role of project controllers in externally funded research projects in the pre-award and post-award phases. The procedure for preparing project budgets has been improved and the process for requesting approval has been streamlined. An interactive flowchart has been developed to help researchers identify the steps required for their research-related contracts and grant documents to be approved and signed. 

Within the Research Project Control Community, project controllers share knowledge and experience and organise workshops and training sessions. The community knowledge base provides researchers and support staff with access to documents relevant to the financial management of research projects, such as manuals and instructions. For more information, please contact community manager Petra Kamer. 

A budget module for externally funded research projects has been developed in collaboration with project controllers from various faculties. Since September 2021, this module has been routinely used by support staff in the faculties and institutes. The module includes current rates and a summary of the project budget for researchers. 

As part of the programme, a review of the work processes involved in the entire pre-award and post-award research project support chain has been initiated in order to identify areas for improvement. Based on this review, the university as started the process to acquire research management tooling for grants and research projects.

The aim of the Research Data Management programme was to enable researchers to handle their research data responsibly, while complying with laws and regulations, codes of conduct and the requirements of funders. Some of the programme’s activities are continued by the Leiden Digital Competence Centre (a cluster within the Leiden Research Support Network). This local Digital Competence Centre is being set up to bring together all stakeholders within the university that play a role in research data support.

The university has registered with various databases and systems required for submitting applications. This is especially important when researchers want to apply for international funding. These registrations have become increasingly complex. The Back Office Registrations has therefore been set up to manage registrations and to assist research support staff with information and support on registrations, tender documents, signatures, etc. Research support staff may contact the Back Office Registrations at registrations@bb.leidenuniv.nl. The back office is coordinated by Zoë Elstrodt. 

We are excited to introduce the LRSN Professional Development Series 2025, that will include activities to enhance skills and career growth of our research support staff: 

Bi-Monthly: Career Lunch Webinars: Insights from Experienced Research Support Professionals. These 1-hour sessions provide a platform for seasoned colleagues from different research support domains to share their career journeys, challenges and future outlooks. This is an opportunity for new colleagues and those interested in the profession to gain insights, and to reflect on research support roles from a job-crafting perspective. 

Workshops: Self-competencies for research support staff. These 3-hour live sessions, held in small groups of 10-12 participants, provide a hands-on approach to tackling relevant development questions and practicing practical situations.  

• Setting boundaries and defining expectations in research support roles 
• Formulating advice and managing difficult conversations 

The workshops will be offered in March (Dutch) and May (English). 

Stay tuned for more details and registration information. We look forward to your participation!

We are happy to share that Leiden University is a partner in 8 out of the 9 funded NWA ORC consortia for 2023. This achievement highlights our commitment to pioneering research and collaboration. Each consortium will tackle critical themes, from biodiversity restoration to sustainable energy solutions. Here you can read more about the projects. 

Congratulations to our researchers and the research support staff who have made this success possible. Your hard work and innovative spirit continues to make significant contributions to science and society. Let’s celebrate this milestone and look forward to more achievements together!

As we look back on a series of engaging and informative events, we celebrate the community spirit and insights gained throughout the past months. 

Research Support Walk 
We had a great time at the recent Research Support Walk on 24 October, enjoying the end of the month with a sunny stroll and chats with colleagues while exploring Leiden’s historic spots. Stay tuned for a similar social activity event in the new year!

LRSN Live @Humanities
On 11 November, the Faculty of Humanities welcomed us for the LRSN Live @ Humanities event for an inspiring and productive afternoon. The meeting was kicked off with a presentation about the Impact Support Network. This network assists researchers and educators in connecting with society through academic activities by identifying societal issues, developing relevant education and events, and working together with (local) partners. An explanation of PiON's (Partners in Onderzoek) work, which assists researchers with advice and support on matters such as IT support and data management, led to a lively conversation. One of the topics of conversation, for example, was how to organise support close to the researcher while dealing with limited staffing. 

The second part of the meeting consisted of a visit to the new Humanities Hub in the Huizinga building. The hub brings together various labs with a focus on digital humanities, such as a Film and Podcast Studio, AI Lab, Journalism and New Media Lab, and the Digital Lab. The Humanities Hub offers extensive support for both staff and students, enabling them to make the most of modern digital resources. Staff can use the hub for research and teaching in the field of digital humanities, while students get the opportunity to develop their digital and media skills. In anticipation of the official opening, attendees were given a sneak preview of the facilities. The day concluded with drinks and a heartfelt farewell to Dennis Janssen. 

Project management pool and Budgeting for Non-Budgeters
On 5 and 14 November 2024 network members organized two webinars  one the Project Management Pool, housed at Luris, and on Budgeting for Non-Budgeters, designed for research support staff, project managers, and anyone involved in the financial management of research projects at Leiden University.  On the LRSN Knowledge Base you can find the webinar recordings & presentations.  

On 20 November the Grant Development Team and Luris, in collaboration with LRS network, organized the event “Veranderingen in het financieringslandschap - Strategieën voor het versterken van inkomsten voor onderzoek uit externe middelen” to explore opportunities, discuss strategies, and delve into the internal conditions necessary for effectiveness with institute boards. The landscape for external research funding is highly dynamic, constantly presenting new opportunities. With upcoming government measures set to change the status quo among various funding streams for Dutch universities, and with budgets under pressure from funders, staying informed about external opportunities and strategizing for successful acquisition is crucial. The presentations given by Anke Klerkx (GDT) and Alexandra Vennekens (Rathenau Institute) can be found in the Research Funding Knowledge Base. 

Changes in the funding landscape
A briefing meeting on the same topic “Changes in the Funding Landscape”, was organized by the Grant Development Team for the audience of research support staff and researchers on 11 and 12 December. Key topics included the increasing application pressure, national budget cuts, and the introduction of FP10. Discussions also highlighted the importance of economic sovereignty, the dual-use nature of technologies, and the growing role of AI. These policy developments will shape research funding programs over the next 5-7 years, making this background information crucial for mid-career and senior researchers, as well as research support staff, in strategizing and preparing future proposals for NWO and European Commission calls. The materials of the events can be also found in the Research Funding Knowledge Base.

Welcome to ‘Spotlight On,’ where we introduce you to colleagues within the Leiden Research Support network.  

Who are you? 
'My name is Hannah and I am originally from Washington state in the United States. It is one of the most beautiful places in the world—we have two mountain ranges, a rain forest, ocean, desert, and so much more! I grew up in a small farming town near Seattle and spent my youth playing in the forest, raising chickens, and riding horses. I moved to the Netherlands 10 years ago to get my master’s degree in sociology from the University of Amsterdam. I love living in the Netherlands (even though there are no mountains) so I decided to stay after graduation. In my free time, I love knitting and crocheting, spending time with my cat, going to the gym, traveling, and seeing friends.'  

What is your role at Leiden University? 
'I have worked at Leiden University since 2018. I have had various jobs at the university, including as a guest researcher and program coordinator. I started working as a data steward in 2022 at the Centre for Digital Scholarship. In June 2024, I became the faculty data steward at Leiden Law School. I am also a member of the ethics committee at Leiden Law School. Alongside work, I am also a PhD candidate at the Van Vollenhoven Institute at Leiden Law School. I have completed all my data collection and now I am focused on writing my dissertation.'  

What do you like about your job?  
'I enjoy working as a data steward because it allows me to connect with researchers at different stages of their careers, learn about fascinating research projects, teach classes, write protocol, and assist researchers with data management challenges. I am social, organized, and passionate about helping others which makes working as a data steward the perfect fit for my skills and interests.'