888 search results for “must” in the Staff website
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Projects relating to second- and third-party income streams
Is your project financed by second and third-party sources of funding (national / EU grants and the private sector)? You will find information on what to take into account in the Regulations on Working for Third Parties. There, you will also find information about (financial) project management, such…
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Frequently asked questions Kiem-beurs
Do you have questions about the Kiem grant? You can find answers to frequently asked questions on this page.
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Compulsory identification
The Compulsory Identification Act (WID) stipulates that employers must establish the identity of employees when they enter their employment. This also applies for employment agency staff and interns. When you start work at the University, you therefore have to show a valid identity document. A copy…
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One-off data processing
Are you handling personal data just once, for instance when taking the minutes of a meeting or organising an employee outing? You do not need to include this use in the data processing register if you stick to the following conditions.
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Long-term data retention
Once the research has been completed, the research data must be retained securely for the long term. This means that the integrity, availability and – if required – confidentiality of the data must be guaranteed.
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Data processing agreement
If you bring in a (new) person who will be processing personal data for you, this person is not allowed to use this information for his or her own purposes. You need to formalise this in a data processing agreement. The university will usually have an agreement in place.
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Bicycles
If you cycle to work, you can use the University’s bicycle racks or lockable bicycle sheds; to use a lockable shed, however, you need a bicycle pass. At some locations you can also borrow a staff bicycle.
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Leiden Register of Programmes
The Leiden Register of Programmes lists all degree programmes that the University offers. The Executive Board is responsible for these programmes. There are two sections to the Register. The first section comprises a framework document that describes the nature of the teaching at Leiden University…
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Erasmus+ for Teaching Assignments
PhD, Staff
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Studying for a PhD
You have chosen to do a PhD at Leiden University. The PhD Regulations, which were established by the Doctoral Board, specify what you must do to be granted a place on a PhD programme.
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Other allowances
Alongside allowances for business travel, commuting and relocation, there are also a number of smaller allowances for which you may qualify. Find out more about the meal allowance, emergency response team allowance, computer glasses allowance and the trade union contribution.
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CEU Praesidium Libertatis Scholarship
Master
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Academic integrity
The integrity and reliability of academic research are of fundamental importance to the University. All parties, both within and outside the University, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.
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Erasmus+ for Studies
Bachelor, Master, PhD
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Safety
Many studies at the FSW involve participants of all ages and often (physiological) equipment is used. The Faculty is responsible for the safety of these participants and researchers and for the correct use of allowed equipment.
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VSBfonds Beurs
Bachelor, Master, PhD
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Treasury
Treasury is about the scrupulous management of liquid assets in both the short and long term. There must be enough money in the bank account to be able to make payments.
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Yenching Academy of Peking University
Bachelor, Master
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Personal data: privacy and the GDPR
As an employee of Leiden University, you probably work with or come into contact with personal data. The concept of ‘personal data’ is core to the General Data Protection Regulation (GDPR). If you work with personal data, you must be able to explain clearly, comprehensively and in simple language how…
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Reserving workstations
Employees of departments participating in the Flexible Working pilot can reserve workstations themselves via SharedDesk. You can reserve a workstation in the office up to one week in advance. If you wish to cancel your reservation, please do so at least 24 hours in advance.
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Payments to research participants
You can find information about making payments to research participants on this page.
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PhD admission
If you wish to obtain a PhD at Leiden University, you first have to be admitted to one of the Graduate Schools. This means that you have to meet specific requirements, including a prior education requirement.
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Training and Supervision Plan
In the course of your PhD you make agreements with your supervisor(s) concerning your personal development and the supervision you receive. No later than three months after the start of your appointment, these agreements should be recorded in a Training and Supervision Plan. External PhD candidates…
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Design and advertisements
The Strategic Communication & Marketing (SCM) department and the Graphic Centre of the University Services Department (UFB) support the faculties and other organisational units with regards to printed materials and advertisements.
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Internal vacancies
If you are an employee at the university and you are ready for the next step in your career, Leiden University offers a number of internal job openings. To qualify for an internal job opening, you must be an internal candidate.
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University childcare centre
Leiden University has its own childcare centre, De Kattekop. The fiftysix available places are reserved for Leiden University staff and students. The childcare centre is open to children aged eight weeks to four years.
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Submitting your dissertation
The PhD regulations explain, among other things, which criteria a dissertation has to meet, the requirements for the non-scientific part of the dissertation, the composition of the doctoral and opposition committee, and so on.
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House rules
All persons making use of Leiden University buildings and grounds must comply with the general University house rules. These are listed in the Regulations on the Use of University Buildings, Grounds and Other Facilities, and are intended to guarantee order and safety for guests and staff alike.
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Civil Servants (Normalisation of Legal Status) Act (WNRA)
The Civil Servants (Normalisation of Legal Status) Act (WNRA) provides that from 1 January 2020 civil servants will have the same legal status as public sector employees. The Act applies to people who work for a public employer, such as civil servants employed by the central government, municipal councils…
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Personal data
As a university employee, you probably work with personal data. That is not just names and telephone numbers – it can also include things like cookies. How can you make sure you are working in a privacy-proof way?
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Personnel monitor Light 2021
The University believes it is important to provide you with a satisfying work environment. How do you feel about your career opportunities, the interaction with your colleagues and supervisors, and the work facilities at your disposal? We ask for your opinion via the personnel monitor. This survey guarantees…
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Erasmus+ for Training
PhD, Staff
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PhD candidates
Leiden University strives to accommodate young talent, which is why it does its best to create an inspiring environment for PhD candidates. With the University Training Programme for PhDs, we offer a degree programme that is both complete and challenging.
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Adoption leave and fostering leave
If you adopt a child, you are entitled to a maximum of six weeks of paid adoption leave. If you adopt several children at the same time, you are entitled to one period of adoption leave only. If you are a foster carer, you are entitled to six weeks of fostering leave. This is on the provision that the…
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Membership journalistic platform The Conversation
Would you like to share your academic news with the world? Since 1 January 2024, Leiden University has been a partner of The Conversation, an international not-for-profit news platform that unlocks academic knowledge for a wide audience.
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Allowances and expense claims
If you have incurred costs for your work, you may be entitled to reimbursement. For example material costs, but also travel costs for commuting and business trips. We’ve listed all the possibilities below.
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Supplement your retirement pension
When you retire, your income is almost certain to be lower than what you are used to. You can take measures now to supplement your pension later.
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Personal and sensitive data
Collecting personal and sensitive data is not as common an issue in archaeological research as in some other fields such as sociology and political sciences which is often the reason why archaeologists might not be aware that they are handling those types of data.
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Scientific integrity
Scientific integrity is an important element in the PhD trajectory, and is addressed in several different settings.
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Minerva Scholarship Fund
Bachelor, Master
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Data Management Plan
Firstly, Data Management Plan (DMP) is after all a plan, so you must carry it out!
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Education grants
An education grant may be available for collaboration with universities outside The Netherlands. This webpage contains information about the available grants, application procedures and where to look for help and advice.
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Scientific Conduct for PhD's
Career development, Didactics
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Monitors, tablets and other accessories
In addition to computers and laptops, you can also apply for a tablet, video card, additional monitor, additional hard drive, additional working memory, ergonomic keyboard, or mouse.
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Contact person for the University Teaching Qualification
The University Teaching Qualification (UTQ) is proof of the competence for University teaching staff. If you are a lecturer, assistant professor, associate professor and professor with an appointment of 0.5 FTE or more and have been working at the University for a year or more, you must earn the UTQ.…
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Construction projects
If you wish to find out about current construction projects, you will find an up-to-date overview of Leiden University construction projects below.
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CSC-Leiden University Scholarship
PhD
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Function-based contract
If you work at the university and are in scale 11 or above, you have the option of concluding a function-based contract.
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‘Safe working Is especially important for yourself’
‘Safe working is a form of professionalism,’ says Hugo M. Nijhof, head of the Health and Safety department. Starting next year, there will be more focus on this topic. As part of the '24/7' project, new opening hours will be introduced for the buildings, along with new rules for working outside office…