317 search results for “must” in the Staff website
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Statement on collaboration with the fossil fuel industry: businesses must demonstrably commit to ‘Paris’
Leiden University will not enter into any new research partnerships with companies in the fossil fuel industry that are not intensively and demonstrably committed to achieving the goals of the Paris Agreement. Current projects can, however, be completed.
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Taboo on raising social safety issues must go because we really need to do better
Last year, 15.8% of all employees of Leiden University experienced undesirable behaviour. This is one of the findings of the 2021 Personnel Monitor. ‘That number is far too high. We have to get rid of the taboo on raising this issue and addressing offenders,‘ says Martijn Ridderbos, in an open and…
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promotes the interests of contract and external PhD candidates: ‘We must level out the playing field’
The University wants to improve its support for contract and external PhD candidates. A taskforce headed by Dean of FGGA Erwin Muller has made over fifty recommendations, varying from an improved PhD portal and flexible work places on the campus to the right to vote in employee participation bodies.…
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Informed consent
If you handle personal data, there are a number of legal grounds on which this can be done. One example involves obtaining consent from the person in question, also known as 'informed consent'. This informed consent must adhere to several requirements.
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Comenius programme
The Comenius innovation programme for higher education and universities of applied science gives teachers the resources to implement their vision for education. Every year, the programme creates the conditions for a wide range of teaching innovations to flourish. The government’s aim with this programme…
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Career policy for academic staff
Leiden University wants to attract the best academics. What requirements does it set for new academic staff members? What requirements must you meet for a career in academia? Read more about our career policy for academic staff.
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Data processing register
A data processing register is a record of which personal data you process and who you share this data with. If you collect personal data for your research, you must record this in the data processing register.
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The Board of Examiners
Each programme has a Board of Examiners. This is a legal requirement. The board determines whether students meets the conditions of the Course and Examination Regulations (OER) and whether they possess the knowledge, understanding and skills required to pass the final examination for that programme.
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Dissertation layout requirements
Your dissertation layout must meet certain requirements. Special rules apply if you have written your dissertation with others or if you are publishing a commercial edition.
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NL Scholarship - Outgoing
Bachelor, Master
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Relocation expenses
If you relocate for your work or if the University requires you to move, you may qualify for a relocation allowance or bonus.
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Courses and training programmes
As a PhD candidate, you invest in your professional and personal development by following an University education and training programme. The courses and trainings will help you to conduct your scientific research, write your dissertation, developing your career and gain self-insight.
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Practical matters concerning the PhD ceremony
If you are granted permission to defend your thesis at Leiden University, please take into account the rules concerning the PhD ceremony. Below you find an overview of the practical matters.
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PhD guidelines
Apart from the PhD regulations, Leiden University also employs the PhD guidelines that lay down the minimal requirements for the supervision, training and available facilities for PhD candidates.
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Registering new programmes
If you have an idea for a new degree programme, be aware that the registration procedure is complex and time-consuming. Your faculty, the Executive Board, the Efficiency Committee for Higher Education (CDHO) and the Accreditation Organisation of the Netherlands and Flanders (NVAO) must all approve.
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Project reports
Financial reports are an important aspect of project funder reports. Grant providers generally require an auditor’s report. This is the opinion of an external auditor on the financial statement for a project.
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Prices and total cost price
When performing contract research or providing courses for a third party, you must charge a fee. This fee must be at least equal to the total cost price.
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Research using personal data
If your research project involves collecting private or otherwise sensitive data, you must ensure adequate data protection measures are taken. Research must be conducted in accordance with the General Data Protection Regulation (GDPR). In terms of patient data, for instance, when used for research carried…
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Leiden University Excellence Scholarship (LExS)
Master
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Vacation
For a 38-hour week you have 232 vacation hours per year. If you make use of the flexible hours option, you will have more or fewer vacation hours. If you work part-time, your vacation credit is proportionate to your contracted hours. If you are in salary scale 11 or above, you may choose to conclude…
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Reimbursement of expenses for business trips abroad
If you travel abroad for your work, you are entitled to reimbursement of expenses for lodging, meals, minor expenditure, and transport with the approval of your manager. The amount reimbursed depends on the country you travel to. The section Book a business trip abroad explains how you can book a business…
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Senior Teaching Qualification (SKO)
Are you a senior lecturer and do you play an active role in the university’s educational development and innovation? If so, you are eligible for the Senior Teaching Qualification (SKO). This qualification shows that you possess strong didactic and educational skills and that you contribute to the development…
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LUSTRA+ Scholarship
Bachelor, Master
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Erasmus+ for Traineeships
Bachelor, Master, PhD
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Reimbursement of expenses for business trips in the Netherlands
Are you travelling on business in the Netherlands? Then your travel and subsistence expenses will be reimbursed. Before making a business trip, arrange permission from your manager.
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Forgotten your password
Forgotten your password? Want to change your password, or your password has expired? In most cases you can reset your password yourself via the Account Services. If you are not able to access Account Services, please contact an ISSC helpdesk.
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Teaching academic integrity
Within all bachelor’s and master’s programmes, depending on the type of programme, attention is paid to ensuring that academic research is carried out scrupulously. For each programme, this is done in a way that is appropriate for the discipline in question.
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Kuiper-Overpelt Study Fund
Master
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LDE Governance of Migration and Diversity Seed Fund
Master, PhD
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LUF-SVM Fund
Master
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Post
At Post you will find information about the services offered by the Central Post room (Centrale Postkamer), postal rates and delivery rounds. If you have any special requests, please get in touch with the Post room.
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Bicycle
Once every three years, you can offset the cost of purchasing a bicycle for yourself or a battery for your own electric bike through the Terms of Employment Individual Choices Model. .
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Work disability
In case of short-term or long-term illness, we will together do our best to ensure you can return to work shortly. You will be guided through this process by your immediate supervisor, the P&O department and the University doctor. In some cases, however, reintegration in your own or another position…
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Submission and defence of your dissertation
You have chosen to do a PhD at Leiden University. The 2021 PhD Regulations, which were established by the Doctoral Board, specify what you must do to earn a PhD. Here you will find out more about the procedures relating to submitting and defending your dissertation and which forms you will require.
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Projects relating to second- and third-party income streams
Is your project financed by second and third-party sources of funding (national / EU grants and the private sector)? You will find information on what to take into account in the Regulations on Working for Third Parties. There, you will also find information about (financial) project management, such…
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Frequently asked questions Kiem-beurs
Do you have questions about the Kiem grant? You can find answers to frequently asked questions on this page.
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Minor programme
Leiden University gives its students the opportunity to assemble part of their programme themselves, which enables them to choose their own areas of emphasis. One way in which they can do this is to follow a minor, a coherent package of courses worth 30 credits.
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Compulsory identification
The Compulsory Identification Act (WID) stipulates that employers must establish the identity of employees when they enter their employment. This also applies for employment agency staff and interns. When you start work at the University, you therefore have to show a valid identity document. A copy…
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One-off data processing
Are you handling personal data just once, for instance when taking the minutes of a meeting or organising an employee outing? You do not need to include this use in the data processing register if you stick to the following conditions.
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Data processing agreement
If you bring in a (new) person who will be processing personal data for you, this person is not allowed to use this information for his or her own purposes. You need to formalise this in a data processing agreement. The university will usually have an agreement in place.
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Bicycles
If you cycle to work, you can use the University’s bicycle racks or lockable bicycle sheds; to use a lockable shed, however, you need a bicycle pass. At some locations you can also borrow a staff bicycle.
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Leiden Register of Programmes
The Leiden Register of Programmes lists all degree programmes that the University offers. The Executive Board is responsible for these programmes. There are two sections to the Register. The first section comprises a framework document that describes the nature of the teaching at Leiden University…
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Erasmus+ for Teaching Assignments
PhD, Staff
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Studying for a PhD
You have chosen to do a PhD at Leiden University. The PhD Regulations, which were established by the Doctoral Board, specify what you must do to be granted a place on a PhD programme.
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Other allowances
Alongside allowances for business travel, commuting and relocation, there are also a number of smaller allowances for which you may qualify. Find out more about the meal allowance, emergency response team allowance, computer glasses allowance and the trade union contribution.
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CEU Praesidium Libertatis Scholarship
Master
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Academic integrity
The integrity and reliability of academic research are of fundamental importance to the University. All parties, both within and outside the University, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.
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Erasmus+ for Studies
Bachelor, Master, PhD
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VSBfonds Beurs
Bachelor, Master, PhD
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Treasury
Treasury is about the scrupulous management of liquid assets in both the short and long term. There must be enough money in the bank account to be able to make payments.