Practical steps upon awarding
Congratulations on your awarded grant. Here is a checklist of what to do next and who you will need to involve to get your project started.
Step 1. Inform your Institute right away
Inform your local grant advisor or Institute Manager of your success. They’re ready to:
- Take out of hand some of the tasks below and guide you towards other support departments to involve.
- They can also help you interpret any complex e-mails of the EU, (in case it is not clear whether or not you have been successful).
Step 2. Things to do to make the grant official
Your local grant support will help youto accept the award. For a number of grants this also means that a grant agreement needs to be put in place, which is a legal document. The funder can have other conditions, for which you need to show that you comply. What you need to do is usually described in the award letter or appendices, and otherwise you have to consult the regulations of the funder.
Please check immediately the items below that may be applicable to you, and involve the appropriate support:
Step 3. Things to arrange at the start of the project
- Setting up financial administration -> go to your Institute Manager and Financial department of your Faculty
- Hiring personnel -> go to your Institute Manager and HR department of your Faculty.
- Buying equipment -> go to your Institute Manager. If equipment needs to be publicly procured you also need to go to take note of the Procurement procedures.
- Arranging workspace for new personnel -> go to your Institute Manager
- Setting up project management
- Writing a data management plan
- Start communicating about the project