You can use the email signature tool to easily create a signature that meets Leiden University requirements. All university employees should use this tool to make a signature. Mentioning pronouns is optional.

• Do you want to have a shared email address with one or more of your colleagues, e.g. for your team or project? You can apply for a shared mailbox via the helpdesk portal.
• Do you want to give a colleague permission to share a shared mailbox? Fill in this form.
• Do you want multiple colleagues to be reachable with a general address, but may messages arrive in your personal mailbox? Then you can apply for a distribution list via the helpdesk portal. Read more about distribution lists below.
• When your shared mailbox is ready, learn how you can add the shared mailbox to your Outlook.  
• Are you working from home? Learn more about this in the helpdesk portal. 

Do you frequently send emails to a group of people inside the university? Then you can apply for an email distribution list for this group via the helpdesk portal. .

• The email address of a distribution list appears in bold in your Outlook address list under the name of your faculty or unit. 
• By sending an email to this distribution list, you will be sending it to all the list members. 

It may be that some e-mails end up by accident in your spam filter, or on the contrary that you receive too much spam in your regular inbox. Find out the cause and how to fix it.

In addition to your work mail, at the start of your employment you are also issued with an uMail account. The university uses uMail to communicate with its students. In practice, as a staff member you will probably not use uMail much, because all communication takes place via your work mail. Your uMail is automatically forwarded to the inbox of your work mailbox.