22 June 2023

Are you a member of the academic staff? Or a member of the non-academic staff at a faculty and in salary scale 11 or above? Then you may choose to reach an annual agreement with your manager.

What is an Annual agreement?

• The annual agreement is an agreement that you reach with your manager about which results you must achieve, which tasks you must perform and your availability. You are then free to organise your own time.
• When making an annual agreement, the annual number of working hours is taken into account; after deducting your leave hours (152 statutory and 80 non-statutory holiday hours for full-time employment).
• When reaching an annual agreement, the hours to be worked on an annual basis are taken into account; holiday hours have already been deducted (152 statutory and 80 non-statutory holiday hours in case of a full-time employment contract).
• Your holiday hours are not registered and your holiday credit is automatically zero at the end of the calendar year. This also applies if you leave your employment in the course of the calendar year.
• It also means that you may not sell holiday hours through the Individual Choices Model.

• You are free to decide whether to make an annual arrangement. It is not an obligation.

Work balance

It is also important for employees with an annual agreement to schedule time off. To ensure a good work balance, Leiden University explicitly asks you to do so. With an annual agreement, you plan your own time. Make sure that the tasks described in your annual agreement are agreed in such a way that they leave you enough room to take time off from work.

More about the annual agreement

How can I request an annual agreement?

You can request an annual agreement through the Service portal: Account Services Login (leidenuniv.nl), via the tile 'my personnel mutations', 'Change roster (hours)'. For instructions on requesting an annual agreement, follow the step-by-step plan via this Knowledge Item (click on helpdesk portal)

Where can I find more information about the annual agreement?

More information about annual agreements can be found on the Annual Agreements webpage. If you have questions about the Annual Agreement, please contact the PSSC Servicepunt or your HR advisor.